SISports Intake CRM
Get Early AccessBuilt inside a real club — now for yours
Every family that reaches out, answered.
Sports Intake CRM is the follow-up engine for youth sports clubs. Interest forms, registration emails, website inquiries — one pipeline, routed to the right director, tracked until every player is on a roster.
No integrations · No data migration · Live in under an hour
Mila W.
Girls · U11 · Interest form
Diego R.
Boys · U14 · Website inquiry
Avery T.
Girls · U16 · Tryout signup
Jordan K.
Boys · U9 · Camp follow-up
Works alongside what you already use
If it can send an email notification, it can feed your pipeline. No partnership or API required.
Why this exists
“We signed up and never heard back.”
That review — word for word — is why this product exists. A 600-family soccer club in San Antonio discovered a month of player leads sitting unanswered in an inbox. We built the intake pipeline that fixed it: every lead captured, routed to a director, and tracked until the family got a call.
The club’s directors and coaches run on it daily — from tryout leads to practice schedules to group texts. Sports Intake CRM is that system, rebuilt for every club and every sport.
600+
families in the club it was built inside
50+
teams coordinated through the coach portal
~2 min
to connect an email source
1 CNAME
to run it on your own domain
Connected in one forward
No API keys. No vendor calls. No waiting on integrations that never ship.
Forward
Your club gets a private ingest address. Set one auto-forward rule in Gmail or Outlook — about two minutes — and every notification email from any system flows in.
Understand
Each email is parsed into a structured lead: player, age group, parent contact, program. Teach it a new format by pasting a single sample — it learns the rest.
Route & follow up
Your rules assign each lead to the right person. Staff text or call in one tap, mark contacted, add notes — and nothing falls through again.
One system, three jobs done
For directors
Own the funnel
- ✓Every lead source in one inbox
- ✓Routing by age, gender & program
- ✓Who's been contacted — and who hasn't
- ✓Placement pipeline from eval to roster
For coaches
Everything on their phone
- ✓Their teams, players & parent contacts
- ✓One-tap text and call
- ✓Practice times with last-updated stamps
- ✓Club directory with group texting
For the club
Look like the pros
- ✓Runs on coaches.yourclub.com
- ✓Your logo and colors
- ✓League & tournament rules library
- ✓Feedback line from staff to front office
Not another registration platform
Registration tools manage members. We manage the funnel that creates them.
| Registration platforms | Sports Intake CRM | |
|---|---|---|
| Starts when… | a family completes registration | a family first shows interest |
| Leads that stall | invisible | flagged with an owner and a clock |
| Follow-up | someone remembers to reply | routed, tracked, accountable |
| Setup | migration project | one email forward |
| Replaces your stack? | — | No — it sits in front of it |
Pays for itself with one saved family
Founding-club pricing for early partners. Annual discounts on every tier.
Starter
For clubs done losing leads in an inbox.
$99/mo
- ✓1 email ingest source
- ✓Lead pipeline & contact tracking
- ✓Click-to-text from day one
- ✓3 admin seats · unlimited coaches
- ✓Coach portal on our subdomain
Most Popular
Club
The full intake engine for competitive clubs.
$249/mo
- ✓Unlimited ingest sources
- ✓Routing rules by age, gender, program
- ✓Broadcasts & templates
- ✓Managed texting number (+usage)
- ✓Custom fields & pipeline stages
- ✓Your domain: coaches.yourclub.com
Elite
For multi-program organizations.
$499/mo
- ✓Everything in Club
- ✓League schedule & record sync
- ✓API & webhooks
- ✓Multi-program orgs
- ✓Priority support
- ✓Response-time reporting
Questions clubs ask
Do we have to switch off our registration system?
No — that's the point. Keep Byga, GotSport, SportsEngine, TeamSnap, or whatever you use today. Sports Intake CRM sits in front of it: one email auto-forward rule and every lead lands in your pipeline.
How does the email ingestion actually work?
Your club gets a private ingest address. You set a forward rule in Gmail or Outlook once (about two minutes). Every interest form, registration notice, and inquiry email is parsed into a structured lead — name, age group, contact info — and routed by your rules.
What sports does it support?
All of them. Soccer, baseball, softball, volleyball, basketball, lacrosse, swim — the pipeline, routing, and coach tools are sport-agnostic. Age groups, programs, and terminology are configurable per club.
Does it send text messages?
Two ways. Click-to-text works from day one with zero carrier registration — staff tap a lead and their own phone opens with the message pre-filled, logged in the CRM. Clubs that want automated texting can upgrade to a managed number with compliant opt-out handling.
Where do our coaches log in?
On your own domain — like coaches.yourclub.com. Your brand, your colors. Coaches see their teams, players, practice times, and a club directory; admins see the full pipeline.
How long does setup take?
Most clubs are live in under an hour: connect an email source, paste your team list, set routing rules, invite coaches. No IT project, no data migration.
Become a founding club
We’re onboarding a small group of clubs for the 2026-27 season — personally, with founding pricing locked in.